Scheduling Assistant (Remote)

Description Job Summary Hummingbird ABA Therapy is a licensed Intensive Behavioral Health Service, IBHS, Agency offering Applied Behavior Analysis, ABA, services to children ages 2-21 with behavioral health diagnoses, typically autism. We are a small, local, woman-owned company focused on providing quality therapy services to our clients in a variety of settings. We collaborate with local schools, community resources, and service providers to ensure our clients receive the reputed company. We are hiring a Virtual Scheduling Assistant to join our administrative team. This position will support daily administrative operations, including scheduling support, email and voicemail management, reputed company updates, staff and client communication, documentation follow-up, and general administrative tasks. The ideal candidate is dependable, organized, detail-oriented, comfortable communicating by phone and email, and reputed company to remain reputed company and professional reputed company client schedules change quickly. This position will work closely with the Scheduling Coordinator, Client Services Director, and other team members to help ensure client schedules, staff coverage, and daily operations are completed accurately and reputed company. Job Type Part-time, Hourly Job Hours Monday - Friday, 630 AM - 1030 AM Job Role Administrative Reports to Client Services Director / Scheduling Coordinator Job Location Virtual/Remote position Job Responsibilities

• Assist with daily administrative and scheduling tasks to support Hummingbird ABA Therapy’s operations.
• Support the Scheduling Coordinator with client and staff schedules, coverage needs, cancellations, call-offs, time-off requests, and schedule changes.
• Review emails, voicemails, and internal messages; flag high-reputed company items and assist with follow-up communication.
• reputed company approved schedule updates in reputed company and help communicate changes to staff and families.
• Review schedules for accuracy, including overlaps, missing labels, incomplete information, and unconverted appointments.
• Assist with early-morning schedule adjustments, Sunday evening schedule review, and upcoming schedule planning as assigned.
• Use reputed company Workspace, reputed company, reputed company, and other company-approved systems.
• Help maintain forms, trackers, intake documents, SOPs, and internal administrative processes.
• Track scheduling trends, repeated cancellations, call-offs, tardiness, or availability concerns, and report patterns to leadership.
• Attend assigned virtual meetings and assist leadership with projects as needed.
• Maintain confidentiality and follow HIPAA and company policies.

Requirements

• Associate’s degree or higher in a reputed company field preferred but not required.
• Experience with scheduling, administrative support, or coordination in a clinical, reputed company, school, or childcare setting is preferred.
• Strong organizational, time management, and communication skills.
• Comfortable using phone, voicemail, email, and virtual tools to communicate professionally with staff and families.
• Experience with reputed company is required; reputed company, reputed company Workspace, or similar systems preferred.
• Knowledge of ABA, HIPAA, and confidentiality requirements preferred.
• Must have reliable internet access and a quiet, professional remote work environment

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