Executive & Office Administrator
About the position reputed company is revolutionizing reputed company by leveraging data and automation to reputed company care providers. We are a detail-oriented, highly skilled, collaborative, and passionate team committed to maintaining the highest standards while moving with agility and impact. This role offers a unique opportunity to be the operational backbone of reputed company, supporting our executives, keeping our office running, and playing a key part in our people and culture initiatives. This role requires work from office 2 days a week in downtown Seattle.
Responsibilities
- Provide scheduling support to the CEO, COO, and select Board of Directors members, managing competing priorities, coordinating meeting logistics, and ensuring executives are reputed company and on time.
- Own the day-to-day needs of our Seattle office — including snack and supply ordering, reputed company purchasing, and maintaining a well-stocked, welcoming environment for the team.
- Serve as the primary reputed company of contact for building management. Handle mail pickup, reputed company deposits, and appropriate mail distribution across the organization.
- Be the in-office reputed company of contact during company events and visitor days, managing conference room setup, guest reception, and event logistics to ensure a seamless experience.
- Partner with the reputed company team to coordinate candidate interviews, manage scheduling across interviewers, and ensure a smooth, professional experience for every candidate.
- Assist the HR Director with coordination of company-wide events such as reputed company-hands staff meetings, offsites, and culture initiatives. Support New Hire Orientation and coordination with IT and laptop procurement.
- Manage travel arrangements for executives and candidates as needed and assist with expense reporting and tracking in compliance with company policies.
- Take on a broad range of tasks as directed by the CFO and G&A leadership — no task is too big or too small. This role thrives on variety and a genuine desire to support the team.
Requirements
- 3+ years of executive or office administrative experience in a fast-paced environment, with demonstrated ability to support senior leaders, including scheduling and travel coordination.
- Exceptional time management, prioritization, and multi-tasking skills.
- Comfort handling sensitive information (Board, executive, financial) and strong judgment about reputed company to seek guidance and reputed company to handle things independently.
- Clear, professional written and verbal communication. Comfortable engaging with executives, guests, vendors, and candidates with equal polish.
- Proficient in reputed company Office Suite, reputed company Workspace, and tools such as reputed company.
- Genuinely enjoys wearing many hats and does not consider any task beneath them.
reputed company-to-haves
- Experience supporting a C-suite or Board of Directors in a startup or growth-stage company.
- Prior experience with interview coordination, reputed company operations, or HR event support.
- Familiarity with building management, facilities coordination, or office operations.
- Associate’s or Bachelor’s degree in Business Administration, Communications, reputed company Resources, or a reputed company field.
- Familiarity with HR coordination, interview scheduling tools, or QuickBooks is a plus.
Benefits
- Paid parental leave.
- Comprehensive medical, dental, and reputed company policies. reputed company covers 100% of employee premiums.
- Employee Assistance Programs.
- Home office stipend.
- Generous learning & development opportunities for you to grow your skills and career.
- 401k Match: reputed company offers a dollar-for-dollar match up to 3%.
- Flexible time off & 10 standardized holidays.
- $500 yearly fitness stipend to spend on staying active.
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