[Remote] Administrative Assistant - Safety

Note: The job is a remote job and is open to candidates in USA. Southland Industries is one of the nation’s largest MEP companies, committed to putting people first and fostering a dynamic work environment. They are seeking an Administrative Assistant to provide administrative support to the safety department, including document management, correspondence preparation, and maintaining safety-related records.

Responsibilities

• Provide administrative support to the Safety department
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Document management – filing, printing and archiving
• Maintain safety related record-keeping to support team and compliance
• Distribute mail and route necessary documents - route calls and emails to correct parties
• Arrange and participate in safety related meetings and conferences
• Perform client service functions by answering employee requests and questions
• Maintains safety supplies and tracking for the team(s)
• Work safely at all times. Adhere to all applicable safety policies. Comply with all company policies, procedures and standards

Skills

• Interpersonal and communication skills sufficient to professionally assist internal and external clients
• Perform duties with speed and accuracy without immediate and constant supervision
• Great working knowledge and skill with of MS Office Suite, Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to details
• Actively participate in open, honest, and effective communication, within all levels of Southland
• Demonstrate forthrightness, with the ability to proceed straight ahead and be frank and candid with open and in-depth communication. – Speak freely
• Deal with issues in a timely and effective manner
• Demonstrate resiliency; quickly recover from adverse issues
• Demonstrate and display honesty, integrity and personal accountability
• Develop strong business relationships and hold direct reports and peers in our organization personally accountable for their duties and responsibilities
• Accept change as a necessary process for successful execution of our projects
• Always ask for help or assistance when needed
• Six months to one-year related experience and/or training; or equivalent combination of education and experience
• Associates degree (A. A.) or equivalent from two-year college or technical school
• Working knowledge of construction and Safety and OSHA related information, programs, policies and procedures

Benefits

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

Company Overview

• Nation leading MEP building systems experts providing innovative, practical results for your engineering, construction, and energy needs. It was founded in 1949, and is headquartered in Garden Grove, California, USA, with a workforce of 5001-10000 employees. Its website is http://www.southlandind.com.

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