[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Family Allergy & Asthma is seeking an organized, proactive, and detail-oriented Administrative Assistant to support the Corporate Counsel and Assistant Corporate Counsel. This role involves maintaining organization of contracts, leases, policies, projects, meetings, and departmental initiatives, ensuring important tasks and deadlines remain visible to leadership.

Responsibilities

• Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned
• Assist with organizing and maintaining contracts, leases, legal documents, and related records
• Track key dates, action items, and project status updates across multiple departments
• Maintain spreadsheets, logs, trackers, and departmental records
• Assist with contract tracking software, lease files and software, policy documentation, and other corporate records
• Coordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up items
• Send reminders and assist with tracking outstanding tasks and requests
• Help monitor policy and procedure review schedules and document updates
• Organize correspondence, files, and electronic records to ensure information is easily accessible
• Support payer relations, legal, human resources, and other corporate functions with administrative and organizational needs
• Perform other administrative duties as assigned

Skills

• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams
• Strong organizational, communication, and follow-up skills
• Ability to manage multiple priorities and maintain attention to detail
• Ability to handle confidential information with discretion
• Minimum of three (3) years of legal administrative support, administrative support, or related office experience
• Experience supporting legal, healthcare, corporate, or professional services environments
• Notary Public certification

Benefits

• Family Allergy & Asthma will cover the cost of obtaining certification for the selected candidate if needed.

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