Employee Onboarding Specialist

Job Description:

• Serve as the primary point of contact for new hires from offer acceptance through Day 1
• Submit IT setup requests for each new hire and confirm equipment is ready at least one business day before their start date
• Create new hire records in ADP Workforce Now and enroll them in Udemy Business learning paths
• Set up each new hire’s Jira onboarding board using the appropriate department template
• Coordinate buddy assignments with hiring managers and confirm everything is in place before Day 1
• Send welcome emails with Day 1 logistics and first-week details
• Conduct a Day 1 check-in with every new hire to confirm access is working and answer questions
• Monitor Jira onboarding boards daily and follow up on overdue or blocked tasks within 24 hours
• Track Udemy learning path completion and send reminders for overdue courses
• Coordinate 30, 60, and 90-day check-in conversations with new hires
• Send milestone reminders to hiring managers and escalate non-responses to the HR Generalist
• Flag any concerns, disengagement signals, or onboarding issues to the HR Generalist promptly
• Keep the New Hire Tracker updated for all active new hires — status, milestones, Jira links, and delivery-ready certification
• Maintain the Buddy Tracker and initiate spot bonus processing when the buddy program is completed
• Contribute onboarding data to the HR Generalist for quarterly reporting

Requirements:

• 2–4 years of experience in HR coordination, onboarding, recruiting coordination, or a similar support role
• Strong organizational skills — you can manage multiple people and timelines at the same time without things slipping
• Clear, professional written and verbal communication — you will be the first HR voice every new employee hears
• Comfortable working fully remote and managing your own time and priorities
• Detail-oriented and process-driven — you notice when something is off and you follow up
• Willing to send reminders, follow up on missed deadlines, and escalate when needed.

Benefits:

• Medical, dental, and vision health insurance
• Short-term disability, long-term disability, and life insurance
• 401(k) with company match
• Paid time off (PTO) — 120 hours accrued over one year
• Paid time off for major holidays (14 days per year)
• Udemy Business access for professional development
• Fully remote work environment
• These and any other employee benefit offerings are subject to management’s discretion and may change at any time.

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