ACCOUNTING SPECIALIST 2

DEPT OF ENVIRONMENTAL QUALITY We are looking for results-oriented, driven individuals with a thirst for problem solving. At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations. We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission. ACCOUNTING SPECIALIST 2 Job Location: Address: BUSINESS & FINANCE, MISSION PARTNERS DIVISION 1110 W. Washington Street, Phoenix, AZ 857007 Posting Details: Salary: $20.00 - $22.00 hourly Grade: 18 Closing Date: Open until filled Job Summary: At ADEQ our mission/vision is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; With integrity, respect, and the highest standards of effectiveness and efficiency; Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations. We are looking for an Accounting Specialist 2 to join our Accounts Payable Unit and to help drive our agency towards accomplishing this mission/vision. Key responsibilities ● Perform work of medium difficulty providing support to customers related to agency payments. ● Review and submit invoice payments in the Arizona Procurement Portal (APP) and Arizona Financial System: AZ360. ● Create encumbrance documents and transfers within AZ360. ● Manage and research vendor accounts. ● Collaborate with the Purchasing team to direct and participate in invoice payments. ● Ensure the quality of work products is acceptable and accurate. ● Ensure all deadlines are met. This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Job Duties: ● Prepare/verify/analyze/process: financial invoice payments, contract payments, refund expenditures, AZ360 encumbrances, agency transfers, and other activities related to these tasks (like fixed assets, cancellation of warrants, troubleshooting system issues, etc.). ● Learn and work in our 2 main systems: Arizona Procurement Portal (APP) and AZ360 (Arizona's Financial Management System). ● Utilize two-way and three-way matching for oversight and entry of all payments/transfers, which includes determining appropriate funding codes. ● Responsible for ensuring that the quality of the work products is acceptable and accurate; and ensuring that deadlines are met and standard work is followed. ● Address issues timely by utilizing initiative, collaboration, and management skills to solve root causes and ensure long-term resolution. ● Manage, research, and reconcile supplier/vendor accounts, including reviewing statements consistently throughout the year. ● Facilitating and assisting suppliers to update their profiles. ● Successfully initiate and maintain professional relationships with our suppliers. ● Maintaining current agency and statewide policies and training required. Knowledge, Skills & Abilities (KSAs): Knowledge Comprehensive understanding of ● Generally Accepted Accounting Principles (GAAP). ● Accounting principles, practices, concepts, methods and techniques of government accounting. ● Internal control structures, and fiscal management Working knowledge of ● Arizona Revised Statutes (ARS) related to finances. ● State of Arizona Accounting Manual (SAAM). ● Arizona Procurement Portal (APP). ● AZ360 Financial system. ● Confidentiality. ● Microsoft Office and the G-Suite/Workplace Skills ● Customer service, to effectively and professionally interact with a wide range of internal and external customers. ● Excellent verbal and written communication (staff, senior management and the public). ● Effective employee performance management, prioritization of team activities, and workload management. ● Excellent organization and time management for tracking activities and/or projects. ● Resourceful with researching/gathering of facts and information; and ● Continuous process improvement. Abilities ● Design and collect performance metrics to drive team improvement. ● Analyze, interpret, and communicate financial data. ● Apply policies based on State and Federal laws and rules. ● Build positive relationships with agency staff and the public. ● Develop procedures for team operations. ● Demonstrate initiative and critical thinking. ● Adapt to changing priorities and perform analytic work under deadline pressure. ● Accurately complete tasks and solve problems. ● Work independently with minimal supervision. ● Learn and apply LEAN concepts for continuous improvement and value delivery. Selective Preference(s): ● One-year of accounting experience in purchasing, accounting, data processing, or related accounting activities. ● Proficient in Arizona Procurement Portal for oversight and entry of invoices in assigned areas related to payments. ● High School Diploma or GED, 2- or 4-year degree in Accounting, Finance or Business. Pre-Employment Requirements: If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: Among the many benefits of a career with the State of Arizona, there are: · 10 paid holidays per year · Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees · Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). · A top-ranked retirement program with lifetime pension benefits · A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability · An incentivized commuter club and public transportation subsidy program · We promote the importance of work/life balance by offering workplace flexibility · We offer a variety of learning and career development opportunities By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: ASRS Lifetime Benefits Contact Us: Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting [email protected]. Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Apply To This Job