Data Entry Specialist – Remote‑Ready Position with Flexible Scheduling, HIPAA‑Compliant Documentation, and Growth Opportunities

About arenaflex

arenaflex is a fast‑growing managed services firm that partners with a diverse portfolio of clients across healthcare, insurance, and financial services. Our mission is to transform raw information into actionable insights while maintaining the highest standards of data security and compliance. As a company that values precision, integrity, and continuous improvement, arenaflex provides a supportive environment where meticulous professionals can thrive, learn new technologies, and make a tangible impact on the quality of data that drives critical business decisions.

Why This Role Matters

In today’s data‑driven economy, accurate and timely data entry is the backbone of operational efficiency. As a Data Entry Specialist at arenaflex, you will be the guardian of information quality, ensuring that every piece of data entered into our proprietary QuickClaim system meets rigorous accuracy standards and complies with HIPAA regulations. Your work will directly influence the speed at which our clients can process claims, resolve inquiries, and deliver services to end‑users, making you an essential contributor to the success of both arenaflex and its partners.

Key Responsibilities

• Accurately input data from a continuous stream of scanned images into the QuickClaim platform, maintaining a typing speed of at least 50 words per minute.
• Identify and classify document types (e.g., claim forms, medical records, invoices) based on visual cues and accompanying documentation.
• Review each entry for completeness, correctness, and compliance with internal quality benchmarks before final submission.
• Safeguard all Personal Health Information (PHI) by adhering strictly to HIPAA privacy and security standards.
• Collaborate professionally with teammates, supervisors, and cross‑functional staff to resolve ambiguities and improve workflow efficiency.
• Propose process enhancements, automation ideas, or training suggestions that could boost accuracy or reduce turnaround time.
• Complete daily task quotas, ensuring that all assigned work is finished before the end of the shift.
• Perform additional office duties as needed, such as filing, data verification, or supporting special projects.

Essential Qualifications

• Demonstrated ability to type at least 50 words per minute with a high degree of accuracy.
• Proficiency with a numeric keypad (10‑key) and experience using data‑entry software.
• Strong organizational skills, meticulous attention to detail, and a commitment to delivering error‑free work.
• Self‑motivated, results‑driven mindset with the ability to work independently and meet productivity targets.
• Proven analytical abilities to interpret documents, extract relevant information, and resolve inconsistencies.
• Sound decision‑making skills, especially when faced with ambiguous or incomplete data.
• Residency in Minnesota or Wisconsin is required for eligibility to transition to remote work after the in‑person training period.

Preferred Experience & Skills

• Previous experience in a healthcare, insurance, or financial services data entry role.
• Familiarity with HIPAA regulations and best practices for handling PHI.
• Experience using document management or claims processing systems similar to QuickClaim.
• Basic knowledge of Microsoft Office Suite, especially Excel for data validation tasks.
• Ability to adapt quickly to new software tools and evolving workflow processes.
• Excellent written and verbal communication skills for clear interaction with team members.

Compensation, Schedule, and Benefits

Hourly Pay: Starting at $12.00 per hour, with performance‑based bonuses that reward high accuracy and productivity.

Work Hours: Flexible part‑time or full‑time schedules ranging from a minimum of 15 hours per week up to full‑time availability. Shifts are offered between 8:00 am and 9:00 pm, Monday through Friday, allowing you to select the hours that best fit your lifestyle.

Benefits Package (Full‑Time Employees)

• Medical, dental, and vision insurance plans with competitive premiums.
• Health Savings Account (HSA) options for tax‑advantaged medical spending.
• 401(k) retirement plan with company matching contributions.
• Paid time off (PTO) and holiday pay to support work‑life balance.
• Employee Assistance Program (EAP) for personal and professional support.
• Casual dress code, fostering a comfortable and relaxed workplace atmosphere.

Training, Development, and Career Growth

arenaflex invests heavily in onboarding and continuous learning. New hires will undergo an intensive in‑person training program at our Superior, WI location (69 N 28th Street, Mariner Mall) where you will master the QuickClaim system, HIPAA compliance protocols, and best practices for high‑volume data entry. After successfully completing the training and meeting performance benchmarks, you will have the opportunity to transition to a remote work arrangement, giving you geographic flexibility while maintaining a strong connection to the arenaflex team.

Beyond the initial training, arenaflex offers:

• Regular skill‑enhancement workshops on topics such as advanced typing techniques, data validation tools, and emerging trends in health‑information management.
• Mentorship programs pairing you with seasoned data professionals who can guide your career progression.
• Clear pathways to advance into senior data specialist, quality assurance, or supervisory roles based on demonstrated expertise and leadership potential.
• Access to an internal knowledge base and collaborative forums where employees share process improvements and automation ideas.

Work Environment & Culture at arenaflex

Our office in Superior, WI, is designed to be a quiet, safe, and comfortable space where focused work thrives. The environment is casual yet professional, encouraging open communication and teamwork. arenaflex values diversity and inclusion, fostering a culture where every employee feels respected, heard, and empowered to contribute their unique perspective.

Key cultural pillars include:

• Integrity: We handle sensitive health data with the utmost confidentiality and ethical responsibility.
• Collaboration: Cross‑departmental cooperation is encouraged to solve challenges quickly and efficiently.
• Continuous Improvement: Employees are motivated to suggest enhancements, and successful ideas are recognized and implemented.
• Work‑Life Balance: Flexible scheduling, remote‑work options, and generous PTO ensure you can recharge and maintain personal well‑being.

Equal Opportunity Employment

arenaflex is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected characteristic. All new hires are subject to a background screening and drug test in accordance with company policy.

How to Apply

If you are detail‑oriented, thrive in a structured environment, and are eager to grow your career while contributing to a mission‑driven organization, we want to hear from you. Click the link below to submit your application and begin the next exciting chapter of your professional journey with arenaflex.

Apply Job!