Executive Operations Coordinator, Office of the CEO
MatX is building cutting-edge AI infrastructure at the intersection of hardware and software, on a mission to make the world's best AI models run as efficiently as possible. The Executive Operations Coordinator will support the CEO's operational needs, managing scheduling, communications, and logistics to enhance the CEO's impact on company outcomes.
Responsibilities
- You own the CEO's schedule and use it to strategically spend his time
- You'll handle and prioritize incoming emails, take notes and send action items to other team members, and work with the CEO to figure out what type of follow-up works best
- You'll prepare agendas, coordinate logistics, and own the follow-up
- You'll support execution: tracking deliverables, coordinating across teams, flagging when something's slipping, and keeping the machinery running once the strategy is set
- Occasionally you'll book a dinner reservation, coordinate a personal appointment, or handle something that doesn't fit neatly into a work category
- Discretion is a baseline requirement
Skills
- Bachelor's degree equivalent or 1–3 years of professional experience
- Time spent in a startup-like environment at a tech company or similar
- Strong critical thinking to quickly synthesize information and challenge assumptions
- Comfort with ambiguity
- Ability to influence cross-functional stakeholders and drive outcomes without direct authority
- Based in or willing to relocate to the Bay Area
- You have a bias toward action
- You're a fast pattern-matcher and an active listener
- You're low-ego
- You like working on a team
- You like taking things from chaos to calm
- Discretion is a baseline requirement
Benefits
- A flexible cash equity compensation mix that fits your needs
- Company subsidized Health, Dental, Vision, and Life insurance; Pre-tax Health Savings Accounts with generous company contribution (even if you don’t)
- 4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year
- Up to 12 weeks of paid parental leave, regardless of your path to parenthood
- $1,500 yearly towards your professional development e.g. conferences, courses, and other learning opportunities
- Team Lunches, quarterly off-sites, and regular town halls
- 401K and/or Roth IRA, with 5% company contribution, even if you don’t!
- Pre-tax spend accounts for medical, dental/vision, dependent care, parking, and transit expenses
- For those commuting up to 1 hour, put your rideshare cost on our company card and reclaim the drive-time to get work done!
- $50 per month to use on the perks you care about most
- We work remotely Monday & Friday, supported by home-tech setup, and remote wifi expense reimbursement
Company Overview