Associate Project Manager/Meeting Planner

As part of our application process, all applicants are required to fill out a short survey: https://go.apply.ci/p/VATk4slPwopbVuF MGME (McVeigh Global Meetings and Events) is a powerhouse in the global events industry, delivering innovative, high-impact experiences that engage, inspire, and drive business results. Our team of strategists, creatives, producers, and logistics experts collaborates to design and execute exceptional meetings and events worldwide. We believe that behind every unforgettable experience is a seamless collaboration of ideas, strategy, and storytelling, backed by a team with deep expertise within the M.I.C.E. industry. Position Summary The Associate Project Manager (APM) is responsible for supporting execution of large scale programs working under the guidance of Project Managers (PM), Senior Project Managers (SPM) and Account Manager (AM) and owns smaller programs end-to-end, taking responsibility for execution, coordination, and client interaction. Project management skills and the ability to manage multiple clients and projects simultaneously are necessary for success in this position. Key Accountabilities: Client(s)

• Support day-to-day client contact on large programs; act as primary contact on smaller programs
• Ensure all clients' needs and expectations are met
• Develop and maintain client relationships by delivering the highest level of customer service
• Work closely with client’s dedicated partners (if applicable) to fulfill their needs; as well as communicate program needs with all vendors (i.e., Hotel, AV, DMC, etc.)

Team Collaboration

• Maintain collaborative and positive working relationships with all peers
• Coordinate and direct Project Coordinators on assigned tasks and deliverables
• Support and coordinate with PMs and SPMs, focusing on executional guidance
• Work closely with PMs and SPMs to grow and develop his/her skill set
• Work with the team to respond to proposals, reporting requests, and special projects

Processes & Procedures

• Create, maintain, and document client specific processes and templates within established frameworks
• Quality control of outgoing project communications & budgets
• Ensure that meeting/events progress seamlessly by following established procedures, collaborating with colleagues, and ensuring accuracy.

Responsibilities: Customer Service

• Proactively respond to requests and inquiries from attendees and clients in a timely manner
• Participate in site inspections and assist with the sales process, as necessary
• Participate in vendor and client visits as needed

Logistics

• Execute detailed logistics across all program elements under the direction of PM/SPM, including, but not limited to event specifications (meeting space, food and beverage, hotel rooming lists, AV, etc.), transportation, team building/special event activities, attendee management and communications, shipping materials, invoicing, and budget management
• Own planning and execution of logistics for small programs
• Develop all program materials (print and electronic)
• Support the vendor RFP process, contract negotiation and management partnership

Project Management

• Actively manage and participate in regular team meetings to review activity, sourcing, staffing and program status
• Ensure billing accuracy (always) and conduct bill reviews with the clients prior to processing the final bill (when required)
• Assist with the design and development of registration websites, when applicable
• Identify operational challenges and escalate or collaborate on solutions to solve these challenges and/or develop alternative solutions
• Apply current trends in event management and event design, where applicable

Education and Experience:

• 4-year Bachelor’s degree preferred
• 1 - 3 years Meeting and Event Logistics Planning experience
• Strong understanding of event technology (Cvent certifications preferred)
• Certified Meeting Professional (CMP), a plus

Behaviors:

• Process driven, achieve project goals effectively and efficiency with accountability
• Driven and self-motivated professional with a laser sharp attention to detail
• Incredible anticipation and problem-solving qualities
• Must have a passionate curiosity and inquisitive nature
• Ensure positive customer experience at every step of the customer journey
• Good listener and maintains accountability for deliverables
• Natural relationship builder with unparalleled integrity, work ethic, reliability, and maturity

Skills:

• Business driving strengths including strong organization skills, planning abilities, and solution-oriented decision-making
• Proficient in Microsoft Office Suite (PowerPoint and Excel)
• Strong understanding of meeting technologies (Cvent, Mobile Apps)
• Dedicated and focused with the ability to prioritize and complete multiple competing tasks
• Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization, including executive and C-level
• Event budget management skills both pre-event and financial reconciliation
• Supplier relationship management, contracting and negotiations
• Excellent communication skills, both written and verbal

Travel:

• Travel to various destinations, including travel to international destinations, is a regular occurrence.
• Travel length can routinely exceed five working days, often times approaching 14 consecutive calendar days while on-site.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is regularly performed in a combination of remote and on-site event settings, routinely utilizing standard office equipment. Must be able to stand for prolonged periods of time, walk significant distances, and carry up to 30 pounds in order to perform the essential functions of the role. While performing the duties of this job, the employee sits, stands, uses hands, arms and fingers to perform routine tasks such as computer use, telephoning, copying, filing, etc. Normal vision and hearing and the ability to communicate effectively with others on the telephone, in person, and via written communication (including electronic communication) is needed. This is not an exhaustive list of responsibilities, skills, duties, requirements, or working conditions associated with this job. While this list is intended to be an accurate reflection of the position, the company reserves the right to revise the functions and duties of the job or to increase or decrease the scope of responsibilities when circumstances dictate, as determined by the owners. Job Type: Full-time Pay: $58,500.00 - $60,000.00 per year Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Experience:

• event planning: 1 year (Required)

Willingness to travel:

• 25% (Required)

Work Location: Remote Apply To This Job