Event Planning and Logistics Coordinator – Full-Time Contract

Job Description:

• Independently research, vet, contract, and manage relationships with venues, caterers, beverage suppliers, and A/V technicians.
• Oversee all logistical elements, including scheduling, transportation, setup/teardown, permitting, and on-site event management.
• Serve as the primary liaison with the Marketing team to set registration goals, develop promotional timelines, provide necessary event details, and monitor registration progress.
• Proactively identify potential logistical challenges, particularly those related to A/V or internet requirements at venues, and develop contingency plans.

Requirements:

• Entry Level – We are hoping to find someone who has experience planning engaging events for a developer-focused audience.
• Proven ability to manage multiple complex projects simultaneously with competing deadlines and shifting priorities.
• A strong interest in technology and the software development community is required.
• Exceptional organizational skills and a meticulous attention to detail are non-negotiable.
• Excellent written and verbal communication skills, comfortable negotiating with vendors and collaborating with technical teams.
• A resourceful, proactive, and calm approach to resolving issues, especially those related to on-site technical logistics.
• Proficiency with event management software (e.g., Luma, Eventbrite, etc.), project management tools, and Microsoft Office/Google Workspace.
• Ability to travel locally or regionally as needed for site visits and event execution.

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