Administrative Assistant 2

The New York State Department of Agriculture and Markets is seeking an Administrative Assistant 2 to work in the Division of Milk Control and Dairy Services in Albany. The role involves creating office procedures, maintaining workflow, and acting as a liaison among executives, staff, and the public.

Responsibilities

• Creating office procedures
• Designing filing systems
• Implementing policies and procedures
• Maintaining efficient workflow
• Resolving day-to-day operational problems
• Responding to phone calls
• Sorting paper and electronic mail
• Organizing, expediting and following up on projects
• Coordinating information flow by acting as a liaison among executives, staff, and the public

Skills

• You must be a current Department of Agriculture and Markets employee and have one year of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 2, SG-15; if you have less than one year, you must be reachable on the current eligible list for this location if one exists
• Applicants may be appointed to this position permanently if they have: one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Program Aide, Office Assistant 3, Office Assistant 3 Calculations
• Applicants may be appointed to this position permanently if they were previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission
• If there are three or fewer interested and qualified promotion candidates, the agency may at its discretion nominate a qualified employee for a non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law
• One year of permanent, contingent-permanent, or 55 b/c service as an Administrative Assistant 1, G-11
• You must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as follows: Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Administrative Assistant 1, Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator

Benefits

• Inexpensive Health Insurance options
• Free Dental and Vision coverage
• NYS Pension Plan membership
• Paid parental leave
• Generous paid time off
• 5 days of personal time
• 13 vacation days
• 13 sick days
• 13 paid holidays
• Federal Public Service Loan Forgiveness Program (PSLF)

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